Braque du Bourbonnais
Club of America
Braque du Bourbonnais Club of America, Inc.
Bylaws As of:
January 31, 2012
Section 1. Name, Location, and Fiscal Year.
1) The club goes by the name, “Braque du Bourbonnais Club of America” and is hereafter referred to as “BdBCA”.
2) The club shall be headquartered in the town where the Secretary/Treasurer lives, which at the present time. 18554 Mack Ave. Grosse Pointe Farms, MI 48236 (as of 31 January 2012).
3) The BdBCA has been recognized by the American Kennel Club as the parent club for the Braque du Bourbonnais Club of America in the United States and Canada.
4) The clubs’ recognized fiscal year shall be the calendar year.
Section 2. Purpose of the Club.
1) The purpose of this organization is to develop and maintain the Braque du Bourbonnais as a field ready, family oriented versatile pointing dog in North America as the breed was developed in its native homeland of France. The objectives of the organization will be to establish sound breeding program based on adherence to the breed standard of the Fédération Cynologique Internationale for type, coat, confirmation, elimination of physical defects, and field use. A strong emphasis being placed on the dogs’ hunting abilities; nose, pointing, cooperation, temperament, and water work. The BdBCA strongly advocates the incorporation of comprehensive hunt tests of versatility as the foundations for the development and improvement of the Braque du Bourbonnais. Only dogs of proven ability should be used in breeding programs.
2) The club solely and directly pursues non-profit objectives as defined in the section of the tax code on “tax-privileged” activities. a) The club engages in altruistic activities. It does not engage primarily in “for-profit” activities. The resources of the club may only be used for purposes that conform to the bylaws. b) Members do not receive shares of any earnings, nor do they receive any other gains from the club’s resources in their capacity as members. Furthermore, no person may benefit from disbursements that are contrary to the legal purpose of the club, or from disproportionately high reimbursement. All holders of the club offices serve in an honorary capacity.
Section 3. BdBCA Membership.
1) Any person who commits to the ideals of the BdBCA with the intention of adhering to the BdBCA bylaws, code of ethics and regulations may apply to become a member. Prospective members need to complete the BdBCA Membership Application form and send the appropriate membership fee to the Secretary/Treasurer to join the club. After the BdBCA Secretary/Treasurer receives the membership application form and the membership fee, he/she will notify the BdBCA Secretary/Treasurer with the new member’s contact information. The BdBCA Secretary/Treasurer will then send an e-copy of the welcome packet to the new member. The welcome packet will contain a welcome letter, a membership directory, a copy of the club’s bylaws, of the most recent BdBCA newsletter, and a BdBCA decal .
2) Nondiscrimination. The qualification for membership or for holding office or appointed position will be without regard to age, sex, religion, national origin or other factors prohibited by law.
3) Membership Renewal. Membership is renewed on an annual basis. Dues are due March 1 annually of the current year. Members that do not pay dues by May 1 will be dropped from the membership rolls and all benefits of the BdBCA will be dropped for them. Members can be found to be ineligible for membership renewal if they are found in conflict with BdBCA bylaws, code of ethics, or regulations. If a member is suspected of misconduct, their name must be submitted to the BdBCA Secretary/Treasurer prior to the annual business meeting. The member in question’s name will be added to the meeting agenda and the membership will vote on whether to allow membership renewal or not. A majority votes wins.
4) Membership is to be paid once yearly. Membership is effective upon the Secretary/Treasurer’s receipt of the membership application and membership fee and is valid for 1 year effective March 1. The Secretary/Treasurer will send out reminders (either electronically or through the mail) to members to renew their memberships approximately 4-6 weeks before their membership expires. Once a membership expires, that member will no longer receive any materials from the BdBCA.
5) There shall be four (3) types of membership open to interested applicants:
a) Single Membership. This membership is for one individual of any age. Single members are eligible to have 1 vote in BdBCA affairs and able to run for office. They will receive one copy of each of the materials in the welcome packet, as well as one copy of each BdBCA newsletter and one BdBCA decali. The membership fee for one single membership for one year is $20.00 USD.
b) Family Membership. This membership is available for any household in which multiple family members wish to be members of the BdBCA. Every person living in the household (including children under the age of 18) will be assigned a member number and be eligible for entering BdBCA events or running for BdBCA offices. However, each family membership is only eligible to have 2 votes in BdBCA affairs. Each family membership household will receive one copy of each of the materials in the welcome packet with the addition of one BdBCA decali. Family membership households will receive one copy of each BdBCA newsletter. Family memberships are strongly recommended if you have more than one member of the household that is interested in entering a BdBCA breed show or participating in club meetings. The membership fee for one family membership for one year is $35.00 USD.
c) Lifetime Membership. This membership is for one individual of any age. Lifetime members are eligible to have 1 vote in BdBCA affairs and able to run for office. They will receive one copy of each of the materials in the welcome packet, as well as one copy of each BdBCA newsletter and one BdBCA Lifetime member decal and BdBCA Lifetime member hati. The membership fee for a Lifetime Membership is based upon age at application. Age 59 and younger membership is $300.00 USD, and for age 60 and older with proof of age membership is $200.00 USD.
Section 4. BdBCA Board of Directors.
1) The Board of Directors shall be members in good standing who are residents of North America. The Board of Directors will consist of a President, Vice-President, and Secretary/Treasurer. Each of these offices shall be elected for a four (4) year term and shall serve until their successors are elected. The President may serve no more than two (2) consecutive terms.
2) Board of Directors. The Board of Directors will carry out the policies set forth by the Board. All Board members are to receive all meeting agendas and minutes. Decisions of the Board of Directors require the participation of at least two of its members, among who must number the president or the vice-president. Decisions of the Board are passed with a simple majority. In the event of a tie, the president casts the deciding vote. Responsibilities include, but not limited to:
a) President. The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.
b) Vice President. The Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity
c) Secretary/Treasurer. The Secretary/Treasurer shall keep a record of all meetings of the BdBCA and of the Board and of all votes taken by mail, and shall collect and receive all moneys due or belonging to the club. The Secretary/Treasurer shall furnish copies of the minutes of all meetings to each member of the Board of Directors. The Secretary/Treasurer shall be in charge of all official correspondence, including distribution of welcome packets and notification of club meetings /events and shall disperse all payments approved by the Board. The shall keep a membership directory (roll of the current members of the club with their mailing addresses, email addresses, and phone numbers), and is responsible for sending out membership renewal reminders 4-6 weeks before each member’s renewals are due. The will carry out any other official duties as are prescribed in these bylaws.
3) Any vacancies occurring on the Board of Directors during the year shall be filled during the next annual election by a majority vote of all BdBCA members, except that a vacancy in the office of the President shall be filled automatically by the Vice-President, and the resulting vacancy in the office of Vice-President shall be filled by the Board.
Section 5. Voting, Nominations, and Elections.
1) Voting. At the Annual Meeting or at a special meeting of the Club, voting shall be limited to those members in good standing who are present at the meeting, except for the election of the Board of Directors, changes to the Bylaws, or the dues which shall be decided by written ballot cast by mail from all members in good standing. Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specific questions for decision of the members by written ballot cast by mail.
2) Elections. The election of the Board of Directors as well as amendments to the Bylaws shall be conducted by secret ballot. To be valid, ballots must be postmarked by June 25th (of the election year). Ballots shall be counted by three (3) inspectors of election who are members in good standing and neither members of the current Board nor candidates on the ballot will count the ballots. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. In the event of a tie vote, the members present at the meeting shall by vote decide between those tied. If any nominee, at the time of the meeting, is unable to serve for any reason, such nominee shall not be elected and the vacancy so created shall be filled by the new Board of Directors in the manner provided by Section 4.3.
3) Nominations and Ballots. No person may be a candidate in a club election who has not been nominated in accordance with these Bylaws. A Nominating Committee for the following year’s election shall be chosen by the Board of Directors at the annual meeting. The Committee shall consist of three members from different areas of the United States and Canada and two alternates, all members in good standing, no more than one of whom may be a member of the current Board of Directors. The Nominating Committee may conduct its business by mail or email.
a) The Nominating Committee shall nominate from among the eligible members of the Club, one candidate for each position on the Board of Directors and shall procure the acceptance of each nominee so chosen.
b) The Committee shall then submit its slate of candidates to the who shall solicit an optional résumé from the candidates, mail the list, including the full name of each candidate, the optional résumé and the name of the State in which he/she resides to each member of the Club on or before February 1 prior to the election so that additional nominations may be made by the membership if they so desire.
c) Additional nominations of eligible members may be made by written petition signed by 5 members in good standing, addressed to the Secretary/Treasurer, postmarked no later than March 15 (of the election year) and accompanied by the written acceptance of each such additional nominee signifying his willingness to be a candidate together with an optional résumé. No person shall be a candidate for more than two positions.
d) If no valid additional nominations are postmarked on or before March 15, the Nominating Committee's slate shall be declared elected and no balloting will be required.
e) If one or more valid additional nominations postmarked on or before March 15 are received by the ; the Secretary/Treasurer shall, on or before March 25th (of the election year) mail to each eligible member in good standing whose dues are paid for the current year, a ballot listing all of the nominees for each position in alphabetical order, together with an optional résumé with the states in which they reside, together with a blank envelope and a return envelope addressed to the marked "Ballot" and bearing the name of the member to whom it was sent. So that the ballots may remain secret, each voter, after marking their ballot, shall seal it in the blank envelope which in turn shall be placed in the second envelope addressed to the and postmark no later than June 25 (of the election year). The inspectors of election shall check the returns against the list of members eligible to vote whose dues are paid for the current year--prior to opening the outer envelopes and removing the blank envelopes, and shall certify the eligibility of the voters as well as the results of the voting which shall be announced by mail or email at the annual club meeting (usually held in September or October of each year). f) Nominations cannot be made at the annual meeting or in any manner other than as provided above with the exception of Board members who are unable to complete their terms or serve when elected. In these situations, a new Board member will be elected as stated in Section 4.3.
Section 6. Order of Business and Parliamentary Authority.
1) Annual Meetings. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows: a) Roll Call b) Minutes of the Last Meeting c) Report of President d) Report of Secretary/Treasurer e) Report of Committees f) Election of Board of Directors (if applicable) g) Unfinished Business h) New Business i) Adjournment 2) Board Meetings. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows: a) Minutes of the Last Meeting b) Report of Secretary/Treasurer c) Report of Committees d) Unfinished Business e) New Business f) Adjournment 3) Parliamentary Authority. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt.
Section 7. Registration and Kennel Approval.
1) The American Kennel Club will act as an international registry for the BdBCA.
2) Although the BdBCA does not require Braque du Bourbonnais kennels to register their kennel names, only approved kennels will be supported by the BdBCA. To receive a kennel approval, a breeder must submit a request through the Secretary/Treasurer. Once the Secretary/Treasurer receives the information, they will contact the Board of Directors, the Directors will reach their decision within 30 days after receiving the request and the kennel will be notified. This is a one-time process and kennels to maintain a BdBCA kennel name, BdBCA membership must be maintained. If the primary kennel name owner allows the membership to lapse, cancellation of the registered kennel name shall be automatic. Or if complaints are filed by other BdBCA members stating that the kennel is not adhering to the BdBCA Bylaws and/or code of ethics.
Section 8. Hunt Tests and Breeding Recommendations.
1) Only versatile hunt tested dogs should be used in breeding programs.
2) The BdBCA highly encourages each Braque du Bourbonnais to participate in at least one natural ability hunting test before they are bred. Ideally both parents, but at least one parent in each breeding pair should have passed an advanced level test. The BdBCA recognizes the results of two hunt test organizations, the North American Versatile Hunting Dog Association (NAVHDA, http://www.navhda.org/), and the Versatile Hunting Dog Federation (VHDF, http://www.vhdf.org/).
a) NAVHDA. Braque du Bourbonnais are encouraged to participate in the Natural Ability Test by 16 months of age and is strongly encouraged to complete the Utility test. NAVHDA uses a 4 point scale to score their tests. The BdBCA recommends dogs used for breeding score a minimum of 3’s in nose, pointing, search and water in the Natural Ability Test.
b) VHDF. Braque du Bourbonnais are encouraged to participate in the Hunting Aptitude Evaluation by 18 months of age, and is strongly encouraged to complete the Advanced Hunting Aptitude Evaluation followed by the Performance Evaluation. The VHDF tests use a 10-point scale for scoring each category. The BdBCA recommends dogs used for breeding score a minimum of 7’s and above in nose, pointing, search, and water in the Hunting Aptitude Evaluation.
3) Hip Evaluations. Braque du Bourbonnais being considered for breeding must have their hips x-rayed in an effort to provide a record of the incidences of Hip Dysplasia in the breed. Only dogs with hips evaluated through the Orthopedic Foundation for Animals (OFA) or by PennHip which are free of dysplasia as certified by OFA or with a hip joint laxity greater than 50% as certified by PennHip should be considered for breeding.
4) No dog judged to be aggressive or sensitive should be used for breeding.
Section 9. Code of Ethics.
a) I will keep accurate records and retain those records for a minimum of 5 years. These records will include stud service contracts, pedigrees, all litters produced, and all dogs/puppies sold.
b) I will report to the Board of Directors, any person who falsifies a registration or knowingly misrepresents a pedigree.
a) I shall plan each breeding with the paramount intention of improving the Braque du Bourbonnais breed.
b) I will select the stud dog and brood bitch with an eye to conformation, temperament, and working instinct and ability, with a careful study of the breed standard, and the principles of genetics.
c) I will not breed any male or female until they have received an OFA or PennHip certificate evaluating the hips. And that they are both physically and mentally mature.
d) I will not breed any female prior to reaching two years of age or any females on consecutive heat cycles that fall within a 12 month period.
e) Before entering into any breeding arrangement, I will scrutinize the pedigree, conformation, and working potential of both the sire and dam, keeping in mind the ideal of the breed.
f) I have an obligation to refuse the breeding if, in my opinion, it is not in the best interest of the breed. As a responsible stud dog owner, I understand that should I refuse a breeding, I will fully explain my reasons to the owner of the bitch.
g) I believe that only those dogs known to be free of serious, disqualifying, or genetic health defects should be used for breeding. I will not breed monorchids, cryptorchids, dogs with vicious or shy temperaments, or dogs with serious defects or disqualifications as addressed in the Braque du Bourbonnais breed standard.
h) As a responsible breeder, I will refrain from using a dog that, although free from serious or disqualifying defects, consistently produces seriously health afflicted puppies; And, I will take the necessary safeguards in preventing breeding of any of my dogs that would result in un-registerable puppies.
i) I will encourage/require the buyers of pet quality puppies to spay or neuter them.
j) I will report all genetic screening information to the club.
a) I will maintain high standards of health and care for my dogs and guarantee the health of my puppies at the time of sale.
a) I will show discrimination in the sale of my puppies and be concerned with the type of homes in which they are placed.
b) My dogs/puppies will not be sold to dog wholesalers, retailers, or individuals for the expressed purpose of resale. I will transfer all applicable registration papers at the time the purchase agreement is completed and is agreeable to both parties.
c) I will identify at the time of sale those animals that are not to be used for breeding stating in writing that registration will be "limited" in nature. I will not intentionally breed un-registerable puppies for market demand. Upon the sale of a dog/puppy, I will provide the buyer with a properly executed Registration Certificate, diet record, an inoculation and parasite control record, and a health guarantee.
d) It is recommended that a written sales contract be executed between the parties. I will refrain from releasing any puppy until it is at least seven (7) weeks old, or eight (8) weeks old if the puppy is to be shipped.
e) I will require all puppy buyers to register their pups with my registered kennel prefix, or I will register all pups first with my prefix before sale to new owners; I will encourage others to also adhere to these procedures.
f) I will encourage all buyers to do health testing on their pups according to the guidelines herein or to spay and not breed their dogs if they cannot do the basic OFA or Pennhip health testing. As a responsible breeder I will keep in contact with my puppy buyers to keep abreast of any health or other problems that may arise.
a) My advertising of dogs/puppies will be factual and honest, both in substance and implication.
b) I will avoid encouraging buyers regarding the breeding potential of a dog/puppy as a business.
c) I believe breeding purebred dogs involves certain responsibilities and I will not take it lightly.
d) All advertising will include OFA or PennHip and/or other health information accurately.
6. Exhibitor/Breeder Relations.
a) I understand that exhibiting dogs is a sport and that I am expected to express good sportsmanship in all activities.
b) I understand that Hunt Tests, Field Trials, and Dog Shows are a sport, and can be useful tools to compare prospective breeding stock.
c) I will not change or surgically alter a dog in order to hide faults for competition, or breeding.
d) As an exhibitor I will refrain from unnecessary criticism of other people's dogs.
e) As a matter of ethics, I pledge to help educate the general public as well as to assist the novice breeder.
f) While we may speak openly about health issues in our breed, I will not intentionally defame any breeder or exhibitor.
This Code of Ethics is intended as an expression of goals for breeders, exhibitors, and enthusiasts. It is not to be construed as a rule or regulation to be enforced by punishment. Breeders are expected to police themselves in a civil and responsible manner. However, the club allows that individuals may sign a contract with the club as "official" signers of the Code of Ethics and agree to be reprimanded by the club for infraction if reported. Those who become "official" signers of the Code of Ethics will be permitted to state so in any advertising that they do, and appear on the club's "Official Signers" list.
Section 10. Committees.
1) Appointment. The Board may each year appoint standing committees to advance the work of the Club or special committees for particular projects. Such committees shall always be subject to the final authority of the Board.
2) Termination. Any committee appointment may be terminated by a majority vote of the full Board upon written notice to the appointee; and the Board may appoint successors to those persons whose service has been terminated.
Section 11. Amendments.
1) Proposing Amendments. Amendments to the Bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary/Treasurer signed by twenty percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary/Treasurer for a vote within three months of the date when the petition was received by the Secretary/Treasurer. No amendments to the Bylaws or regulations shall be considered until the total number of members in good standing shall exceed 150 so that there are an adequate number of active members to provide a diversity of viewpoints and to prevent the originating purpose of the club from becoming seriously compromised. Administrative corrections, corrections of omissions, or further explanation of the by-laws may be accomplished any time as needed, so as long as the “write-in” is well within the scope of the current by-laws.
2) Voting on Proposed Amendments. The Bylaws may be amended at any time provided a copy of the proposed amendment has been mailed by the Secretary/Treasurer to each member in good standing on the date of the mailing, accompanied by a ballot on which a choice for or against the action to be taken shall be indicated. Dual envelope procedures described in Section 5.3.e shall be followed in handling such ballots to ensure secrecy of the vote. Notice with such ballot shall specify a date not less than 30 days after the date postmarked by which date the ballots must be returned to the Secretary/Treasurer to be counted. A valid response of at least 1/3 of the members in good standing, and a favorable secret vote of 2/3 of the members in good standing who return valid ballots within the time limit shall be required to effect any such amendment.
Section 12. Dissolution.
1) The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors v